Meeting Room

Meeting Room

You can reserve our Meeting Room for a community group or club meeting. The room includes comfortable seating for two to twelve attendees and a 4'x4' glassboard (which doubles as a projector screen/dry erase marker board).

How to Reserve the Room

  • Submit a Facility Use Agreement at least 72 hours prior to the requested meeting date either in person or online ( The rental fee is $5.00 per hour and due with the application. There are NO refunds. The room is available until 30 minutes prior to the library closing every day. NOTE: Organizations partnering with, sponsored by, or financially supported by the City of Show Low are exempt from paying rental fees.

Meeting Room Rules

  1. Complete the Facility Use Agreement and pay all fees prior to use;
  2. Comply with all federal, state and local laws;
  3. Pay any applicable room use fees prior to use;
  4. Follow library policies, including the General Behavior Policy;
  5. Set up and leave the room in the condition in which it was found, including disposal of any waste materials in appropriate receptacles;
  6. No use of the doors, walls and furniture for display (e.g., no tape or nails);
  7. No use of open flames, burning incense or candles;
  8. No use of balloons of any kind;
  9. No buying or selling products or services while using the room or accepting payments or admission fees.
  10. Supervise children at all times; and
  11. Notify library staff as soon as possible if it is necessary to cancel a reservation. The library will hold rooms for 10 minutes after the start time of the reservation. Repeated cancellations or failure to notify us of a cancelled meeting may result in forfeiture of future reservation privileges.